Shortlist can handle the bulk of the hiring process for you. Or we can oversee very specific roles.

Typical Hiring Process

In the typical hiring process outlined below, Shortlist will handle all red items as part of a standard assignment, black items are treated as optional extras and grey items are handled by the client.

• Decision made to hire new person
• Role scoped (selection criteria identified)
• Advert copy written
• Advert placed
• Receiving of applications
• Tracking of applications
• Acknowledgement of application by email
• Sending information packs
• Reviewing of resumes
• Prescreening
• Recording of personal data for easy reviewing by Hiring Manager
• Ranking of applicants
• Initial shortlist compiled (top 25%)
• Telephone Prescreening
• Interview Appointment Time Made
• Interviews
• Final shortlist compiled
• 2nd Interviews
• Decision made to hire
• Notification sent to all applicants
• Hire appointed

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Advertising Copy

In order to find the right candidate, you need to throw the net wide. Any advertisement needs to provide necessary information that makes the job attractive, yet minimises irrelevant applications.

The Shortlist Team has extensive experience at both writing job adverts and helping other Hiring Managers improve theirs. If you would like us to write your advertisement, please email us at . A $500.00 + GST charge will apply.

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Advert Placement

Shortlist can place advertisements on online job boards or print media on your behalf for a 25% handling fee. To find out more please email . If you would like to an anonymous advertiser we can place an advert on your behalf using the Shortlist Masthead. A 25% handling fee will apply.

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Receiving of Applications

You can choose to send us all of your applications or just some. As you are billed on a volume basis it doesn’t matter where the applications come from ie: print media, internally, job boards, your own website etc. You can either elect to forward the applications on to us by post or by email removed text. If you would like us to directly recieve all applications and enquiries then a temporary email address will be set up for you. For example if your company name is “Best Right Hire” then your email address would be bestrighthire@shortlist.net.nz. If you choose to be anonymous then all applications will come to

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Tracking of Applications

A record is kept of every applicant and what stage in the hiring process they are at.

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Acknowledgement of Application by Email

All applicants are acknowleded by email. Any updates are sent at no extra charge.

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Information Packs

If you have a position description or an informaion pack available we can arrange for a copy to be sent to each applicant.

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Reviewing of Resumes

All applicants resumes are thoroughly reviewed. Once the assignment is finished all applicants, their resumes and their data is handed to the client. Copies are kept for 1 month and then are destroyed. Shortlist does not operate a resume database nor will Shortlist transfer applicants from one client to another.

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Prescreening

To reduce the number of unsuitable applicants we can arrange for prescreening to take place either when they apply or after the resumes have been reviewed. A charge may apply.

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Recording of Applicants Personal Data

All applicants details are loaded into a spreadsheet for easy reference by the client. The details will include all contact details, their resume, covering letter and their suitability compared to the selection criteria. It will also include all details of correspondence between the applicant and Shortlist.

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Ranking of Applicants

Based on your selection criteria Shortlist will rank all applicants into 3 catergories; 1. Suitable. 2. Could be suitable. 3 Unsuitable.

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Initial Shortlist Compiled

A shortlist of the top 25% of applicants is compiled and and the Ranking Report emailed to the client either when the advertising term has finished or as they come to hand.

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Telephone Prescreening

Shortlist will review all applications and create a shortlist for you. If you would like Shortlist to telephone the shortlist and prescreen them then a charge of $500.00 + GST will apply. Please email for more information.

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Interview Appointment Time

An additional charge of $200.00 + GST is applicable if appointments are made for interview times on your behalf.

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Notification Sent to all Applicants

All applicants are notified as to whether or not they are successful in making the shortlist. We have templates available or you can supply your own.

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